Nationwide Coverage with Local Presence | - We are one of only a few providers who can offer a truly UK wide document management service solution. Given the geographic spread of our locations throughout the UK including London, Birmingham, Manchester, Leeds, Scotland and the South West, we are ideally placed to supply clients with quality archive and document management services.
- We believe that centralisation and consolidation of document management processes through a single provider who can service every client location will greatly benefit your business as there will centralisation of processes across the organisation (for retrieval, collection, scanning and document destruction requests).
- Our clients will also benefit from accessing all their data via a single integrated channel, provided through our online document management portal. We can offer the business a holistic management view of key performance indicators through detailed reporting at an individual location level as well as at overall ‘organisational’ level, giving the you a better strategic view of all transactions, helping you to budget and forecast better for your ongoing requirements.
- Additionally clients will benefit from a single account management strategy which will focus on all its UK locations, managing any issues both locally and nationally.
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Integrated Document Management Services through a Single Provider | - We provide a whole range of document management solutions including:
- Storage by box
- Storage catalogued and managed by file
- Deep storage solutions for low retrieval items
- Full range of scanning services
- Document Destruction services
- Reduced Risk - By alleviating inefficiencies in storing documents with different suppliers using different processes and having different systems, thereby reducing the risk of files and boxes going missing, non conformance with SLA’s and the potential reputational and financial impact that such issues can have on your business.
- Reduced Financial Impact – High volumes of documentation represent a significant cost to your company; we can provide a highly competitive pricing model which is based on economies of scale, rather than each separate supplier charging a premium for smaller volumes of document storage, scanning and document destruction needs.
- Consolidated Contracts – Should your business currently maintain multiple contracts with incumbent suppliers covering different offices and locations; this can add unnecessary complexity to the overall management of the contracts, in differing terms, contract lengths, invoicing and payment of multiple invoices.
- Consolidated Invoicing - Our single supplier strategy will allow a more streamlined procurement process through ongoing management of a single contract, whilst still retaining the option of splitting invoicing and charging down by individual office, or this can be managed at an ‘organisational’ level with a single invoice.
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Bespoke and Tailored Document Management System Capability | - Our document management systems are bespoke in-house developed platforms created specifically for our business. The development of the systems is also undertaken in-house, to give us the leading edge in terms of flexibility and capability of changing and developing functionality to meet with our client’s precise requirements.
- In addition our systems integration capability allows us to develop the system to automatically integrate with virtually any client’s internal applications or records management system. It also enables us to provide real time updates of transactional information.
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Specialists in Storage Solutions for the Healthcare & Pharmaceuticals Industry | - We have vast experience providing document management services to the Healthcare and Pharmaceuticals industry. We can offer storage of specialist material such as paraffin wax models, plaster of paris models, x-rays and many other types of health related material (in accordance with GLP guidelines for archiving).
- We are also approved and licensed by the Human Tissue Authority, allowing us to store this type of material on behalf of your business.
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Capital Investment | - Financial strength that Group structure provides – this provides our clients with a financially stable and secure partner – Cintas Group’s company revenues were $3.8 billion in the last financial year and net income for the year was $226 million. In a less than stable economic environment, our partnership means you can be fully confident in our strong financial background, stable trading environment, along with continued and sustained investment.
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